Our Technology Digital Note-taking Notability

Table of Contents

15-min read

What Is Notability?

Notability is a note-taking app designed for Apple platforms. As a result, the app works seamlessly with the iPad and the Apple Pencil . It can be used for taking notes via typing, handwriting, and audio recording. Notability offers easy importing of photos and files from your iPad, internet, or cloud storage applications.

Why You Might Like It

  • Compatible with Apple Pencil
  • Handwriting and text search engine
  • Audio recording feature with time-synced playback
  • Sync notes across devices
  • Back up notes using OneDrive, Dropbox, Google Drive

The Notability app isn't a free app, so be prepared to purchase it if you are interested!


Library (Home Screen)

Note Tools

Edit, Export, Create Subject

Edit, Export, Create Subject

  • Edit: Edit notes, subjects, and dividers. This is how you can delete notes, change colors of subjects, change names, or create passwords for a specific subject.
  • Export:  Export files to a cloud drive.
  • Create Subjects or Dividers: Notes are organized within subjects. Subjects are organized within dividers.
Subjects can be organized into dividers.
Settings, User Guide, Information

Settings, User Guide, Information

  • Settings: Manage your account, backup, themes, and more.
  • User Guide: Instructions for specific usages of Notability.
  • Information: Shortcut to Notability Support, newsletter, and
Recently Deleted Notes

Recently Deleted Notes
You can recover deleted notes for up to 30 days.


Tap on a note to access it.

Sort by

Sort by . . .
Sort by name, modified date, or created date.

Search, Import, New Note

Search, Import, New Note

  • Search: Find a note.
  • Import: Import a file from a cloud storage system.
  • New Note: Start a new note within the selected subject.

Notes can be organized into subjects.


Select the T text tool, then tap anywhere in the note to begin typing. The text formatting tool will appear at the bottom of the screen.

Tap and hold to copy, paste, and select text to delete.


Select the Pencil icon and begin writing or drawing with your Apple Pencil. Tap the Pencil icon again to change the thickness and color.


The highlighter has the same style features as the pencil, but the ink is less opaque.


Tap the Eraser icon and swipe over the writing you’d like to erase. It will not erase text. You can adjust the eraser size, and the eraser will also remove entire lines or portions of lines.


Select Scissors icon and draw a circle around handwriting to edit the thickness or color. You can also use this tool to convert handwriting to text.

Add Media

Tap the Plus + sign to insert media like pictures and files.


Pull on the left side to see recent notes. Tap and hold the note you’d like to display, then drag it over to the main screen. Use the bar in the middle to adjust the size of a note.

Other Features

  • Use the Hand icon to scroll through the note. Use the typical pinch gestures to zoom in or out.
  • Record as you create a note. Audio recordings are linked to your annotations. While playing the audio, you can tap anything in a note to jump to that point in the recording. Annotations you add while playing a recording are also synced to the recording.
  • Change the paper color or pattern (Wrench icon ) to suit your note-taking needs.

Upload a PDF from E.Flo MD

Uploading a PDF from E.Flo MD into Notability takes a little bit of a workaround. Watch the video or follow the steps below to learn how to do it.

  1. On your iPad, navigate to the session on E.Flo MD and find the PDF you would like to import. Tap the blue file name to open it.
  2. Tap the Sharrow icon
  3. Then, tap the Print icon located in the bottom row of apps.
  4. While in the print preview, use the two-finger pinch gesture to expand into the preview of the PDF.
  5. Tap the Sharrow again, then select Notability. You will get a popup confirming the PDF has been imported.
  6. Open the Notability app. The imported note should appear; select Create Note, and then go through the settings to choose which pages are imported and what section its imported into. When you’re ready, tap Import.

Back Up Notability

Click the Settings icon in the bottom left of the home screen. Select Auto-Backup and choose the cloud storage application of your choice, like Google Drive. You can also export and import notes from cloud storage.

At this time, you are unable to back up Notability to your WSU OneDrive account.


User Guide

Learn how to create, organize, and share your notes.

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