When scheduling a meeting with a large group of people, it can be difficult to find a time that works for everyone! Sure, the Outlook Scheduling Assistant is very handy for checking availability—but sometimes you want to be flexible with when that meeting occurs, or you would like to allow your participants to play a role in finding a time. Enter . . . FindTime! It’s an Outlook feature that will make scheduling quite a bit simpler!
FindTime is a default feature in our Outlook, so you don’t need to install anything! When you’re ready to start finding time, start a new email to those who will be meeting attendees. If you have an existing thread, you can do this in a Reply to All as well.
Click the FindTime button at the top of the email draft window. (You may need to click the ellipsis icon to find this.) A new sidebar will open and walk you through selecting times that appear available for other attendees, configuring your meeting poll options, and adding the poll to your email.
Once everyone has voted (or even before that, if needed!), you can finalize the poll, and an event will automatically be sent out to everyone on the poll. Then you can add the rest of the information to the meeting, like your Zoom link.
Voilà! You’ve found an easier way to schedule.
Check our our tutorial for even more detailed instructions on using Find Time.
by the Office of Technology